Features


Learn about the many benefits of Construction Clouds

 

In General

  • Low cost, easy to setup and access with no long term commitment
  • All features for all users all of the time
  • Enables all of your staff by putting the information they need in one place
  • Provide real time access to your mobile work force through tablets or mobile phones
  • Open the communication lines between yourself,  your clients and suppliers
  • Construction Clouds is constantly improving and we will automatically upgrade your cloud to ensure you have all the latest features
  • UK Based company that understands the UK construction industry

 

Login

  • Log in from anywhere in the world using a browser on your desktop PC or Mac, laptop, tablet or mobile phone
  • Construction Clouds supports iOS, Android, Blackberry and Windows mobile platforms
  • Allow your staff members to login and see information based on their access level
  • Choose to allow access to selected clients either as property owners or agents (companies)*
  • Allow your subcontractors access to their information, invoices and jobs
  • You have full control on who can access the system and what they see through various access levels including Director, Project Manager, Office Manager, Office Staff, Site Operative, Supplier, Subcontractor, Occupier, Agent and more
  • We will provide you with a customised login page or we'll give you the code so you can integrate the login into your own website for a professional look

 

Staff

  • Create and manage staff members
  • Assign different access levels based on their role within your business
  • Store all personal details including signatures that appears on documentation
  • Manage your staff diaries and set appointments which are fed back to them via email, text or the mobile/desktop application
  • Allow staff to manage your jobs within the system by assigning them as project manager to one or many jobs
  • Allocate jobs to your site staff and have the details of such jobs sent to them automatically via email, text, through the system or just print out job sheets
  • Automatically create, manage and log all communication with your staff which includes email, text , phone calls and letters
  • Create alerts to remind staff of various tasks to complete. The system will generate automatic alerts for things like vehicle reminders, client call backs and letters to send etc
  • Assign company vehicles to your staff
  • Create and manage qualifications for each of your staff. The system will alert you and your staff before they expire
  • Store details of employment such as working hours, pay and overtime rates
  • Track the whereabouts of your staff when they log into the mobile version
  • Enable site operatives to clock in and clock out on site and the system will generate timesheets
  • Manage your staff leave entitlement. Timesheet entries are automatically created when staff are on annual leave (paid or unpaid) and a tally of leave taken is updated. 
  • Allow your staff to send and receive email through the system and Construction Clouds will automatically register that email with the relevant agent, property, client or supplier

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Properties

  • Create and manage details for all the properties that you work on
  • Link properties to a particular agent eg. an estate agent, a landlord or another building company that you subcontract work from
  • Create various types of property including a normal household, a multi-tenant property such as student flat shares or a business premises
  • Create jobs for a property
  • Store details of all gas appliances at a particular property and manage gas safety with automatic reminders when, for example, a boiler needs servicing or its gas safety certificate is about to expire
  • Automatically create, manage and log all communication for your properties which includes email, text , phone calls and letters
  • Keep a record of all plant or hired goods that are at a particular property
  • Keep general notes against a property record and have the system alert your workforce to any connected tasks that need to be completed
  • Create mail merged documents and send to all or groups of your properties. For example, send marketing material , special offers or news letters
  • Allow your property owners/tenants access to ConstructionClouds to manage their own details and view data on their jobs

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Jobs / Projects

  • Create and manage jobs linked to any of  your properties
  • Use Construction Clouds to manage simple jobs such as changing a light bulb or complex jobs such as new builds or renovations and extensions
  • Use the software to track all your jobs from initial phone enquiry to final completion and handing over the keys
  • Searching and management made easy by our simple and automatic 'Job Status'
  • Construction Clouds will help you price and quote for your jobs and will continue to help through acceptance and contracts, extras / variations, stage payments, invoicing and completion
  • Among others the system will automatically generate project related paperwork including pricing information printouts*, written quotes, confirmation letters, contracts, stage payment schedules, invoices, statements of account and extras sheets. These can be printed or emailed direct to your client
  • Allocate staff and subcontractors to the job and their diaries will be updated with all the information they need. Construction Clouds will alert them to the allocation
  • Create detailed schedules and print or email to your client and workforce*
  • Track profit and loss on your jobs. Print P&L reports
  • Manage health and safety on your projects.  Print risk assessments and health and safety overviews
  • Store photographs against jobs and allow your whole team to view them with lightbox technology
  • Keep general notes against a job and have the system automatically alert your workforce to any connected tasks that need to be completed
  • Upload and store any kind of electronic document such as drawings, quotes and specifications

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Agents

  • Agents provide a way of grouping your properties and jobs
  • Store and manage details such as agent name, address, contact details etc
  • Create emails, documents and mail merge documents to send to one or all of your agents at the same time
  • Keep everyone in the loop by automatically creating, managing and logging all communication with your agents which includes email, text , phone calls and letters
  • Create agent schemes to further group properties and jobs
  • Allow agents access to the system so they can update details for their properties and see details of jobs*
  • Create agent groups

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Suppliers

  • Create and manage records for each of your suppliers
  • Store and manage details such as supplier name, address, contact details etc.
  • Create resources for your suppliers such as lists of products with price and description. These resources can then be used when pricing jobs
  • Store invoices from your suppliers
  • Store quotes from your suppliers
  • Keep everyone in the loop by automatically creating, managing and logging all communication with your suppliers including email, text , phone calls and letters
  • Create emails, documents and mail merge documents to send to one or all of your suppliers at the same time

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Sub-contractors

  • Create and manage sub-contractors within Construction Clouds
  • Store and manage details such as name, address, contact details as well as CIS specific details such as verification status, UTR number etc.
  • Manage sub-contractors diaries and set appointments which are fed back to them via email, text or the mobile and desktop application
  • Allocate jobs to sub-contractors and have the details of such jobs sent to them automatically via email, text, through the system or just print out job sheets. Sub-contractors can also report back the outcome of their assigned jobs
  • Create alerts to remind sub-contractors of various tasks to complete. The system will generate automatic alerts for them
  • Create and manage qualifications for each of your sub-contractors. The system will alert you and your staff before they expire
  • Create resources for your sub-contractors such as lists of products with price and description as well as hourly and daily labour rates. These resources can then be used when pricing jobs
  • Track the whereabouts of your sub-contractors  when they log into the mobile version by enabling them to clock in and clock out of jobs. Construction Clouds can automatically create invoices based on their time spent on a particular job
  • Allow your sub-contractors to create and store invoices from within the system.
  • Store quotes from sub-contractors and use them when pricing jobs
  • Keep everyone in the loop by automatically creating, managing and logging all communication including email, text , phone calls and letters
  • Create emails, documents and mail merge documents to send to one or all of your sub-contractors at the same time

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Diaries and Company Planner

  • Construction Clouds has a comprehensive diary and planning system at its heart which ties together Jobs, properties, staff and subcontractors through the setting of appointments
  • Your company planner lists all appointments for the entire workforce in an easy to understand format also incorporates 1 click editing.
  • Multiple views of the company planner to look at appointments for 1 day, 1 week, 1 month, year etc
  • Look at individual diaries for staff and sub-contractors
  • Book appointments for jobs, meetings, calls, annual leave and more
  • Print appointment sheets
  • Choose when to send text and email reminders of appointments to staff, subcontractors and clients
  • All appointments automatically shown on your mobile device and the outcome of such appointments is fed directly back into the company planner

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Vehicles and Plant

  • Keep details on all of your company vehicles and plant
  • Get automatic alerts to remind you when tax, insurance and servicing is due
  • Create histories for your assets such as details of repairs or service logs along with any connected cost details
  • Track which member of the workforce has your asset in their possession
  • Create a record of vehicle stock and hold your workforce accountable for shortages. Van stock can be managed by your site operatives on their mobile devices and usage allocated to the relevant job*
  • Allow staff to enter mileage through their mobile device
  • Print mileage reports.
  • Submit vehicle fault reports

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Gas Safety and Checking

  • Construction Clouds allows you to manage your gas safety contracts in bulk
  • Send out automated bulk letters informing tenants of the need to inspect appliances in their home
  • Record details of letters sent along with subsequent reminders before passing back to agent
  • Create records of appliances and their gas safety inspections within the software
  • Allow selected members of the workforce to complete gas safety certificates whilst on site using a mobile or tablet
  • Print or e-mail gas safety certificates to properties or agents

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Communication

  • Send and receive e-mail from within the system and Construction Clouds will automatically sort and store it against the corresponding property, staff member, sub-contractor, agent or supplier
  • Send SMS text messages to suppliers, staff, sub-contractors, agents or anyone else right from within the software
  • Send and receive instant messages between staff members logged into the system

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User Defined Document Generation

  • More than 35 documents for you to print and email to clients, staff, suppliers, sub-contractors and agents
  • Create customised documents in word, excel, plain text or HTML
  • Documents  can be run in the browser window and will be merged with information from clients, staff, agents, suppliers etc
  • Documents are automatically stored within the system and you can download, email and print them
  • Edit your merged documents from within the application using our ZohoDocs integration
  • Documents can be merged with records individually or in groups for the purpose of mail outs etc.
  • Choose to email documents in their original format or as PDFs, automatically
  • As well as creating your own custom documents you can also edit any of the system documents to suit your own style or needs
  • We can create customised documents for you

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Reports

  • More than 20 useful reports in PDF form for looking at data concerning staff, suppliers, sub-contractors, property, invoicing, profit and loss, appointments and gas safety

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User Defined Queries

  • Create and manage your own set of queries (custom searches) to locate data based on your specific needs
  • Choose to allow access to those queries by certain staff only

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Import and Export

  • You can export your information whenever you like using our built in tools
  • Generate and download CSVs to your computer. The CSVs can be opened by a number of programs including Microsoft Excel
  • You can upload batches of data such as for example a list of properties or a list of subcontractors and the system will automatically create all records within seconds
  • Easily import data from you existing systems
  • Create Import and export templates to map data between ConstructionClouds and other systems

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System Settings

  • One central place to hold all of your critical details such as company name, address, company registration number, VAT number etc
  • Set your company preferences to control how your cloud operates in line with your business
  • Apply preferences and templates for email, documents, users, build phase, health and safety and more
  • Create various departments to track costs and other metrics based on your company structure

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 *Features are currently in test phase and will be fully implemented in our next version

Features Missing?

You can get free help in the forums and discuss ideas for new features with other users. You never know, we may include your ideas in our next version.

If you can't wait for something in particular then you can also pay the Construction Clouds team to develop the features you want. Drop us an email to support@constructionclouds.co.uk and let us know your requirements and we'll get back to you with a quote.